Management Assistant

  • Accounting/HR/Support
  • Leuven, Belgium

Management Assistant

Job description

Our team at Prezly is growing, and as founders, we need to spend enough time mentoring and backing the team.


That's why we need someone who backs us and takes some of the load off. Office management, accounting support, gathering receipts, sorting payments, handling the mailbox, but also organizing team activities, team travel, team happiness – these tasks are vital to maintaining a happy, healthy company. 


The ideal candidate will have experience providing the office support we need, and enjoy the challenge of keeping a fully remote team sociable.


We're a fully remote company, but we do have an office in Leuven, Belgium. So for this specific role we want to hire someone that can come into the office regularly.


Responsibilities:

  • Handling business expenses (Receipt Bank, Xero, Spendesk)
  • Handling payments on time (Xero, KBC touch) 
  • Preparing monthly reporting for our accountant 
  • Make sure our office is a great working environment 
  • Organizing team travel, accommodation, and activities (both in-person and virtual)
  • Supporting the founders with a variety of tasks: mailbox handling, meeting scheduling etc
  • Like everyone at Prezly, you'll be responsible for helping out our customers one day / week

Job requirements

  • Fluent in Dutch and English
  • Experience in a supporting role
  • A good eye for detail and structure
  • A "getting-stuff-done" mentality and the ability to "figure things out". Not afraid to pick up the phone to get something arranged
  • Ability to question the status quo, always looking for more efficient ways to handle tasks
  • A collaborator, people person and a good teammate
  • Fluent with online tools: Xero, Receiptbank, Spendesk, online banking, Google apps, Dropbox, Slack, Zoom, Trello, MS Office. We don't expect you know them all, but you should be able to figure them out pretty quickly

What you'll get from us:

  • Competitive salary
  • A dynamic and exciting work environment, with team members from all over the world
  • Unlimited leave and flexible hours – we evaluate based on value brought to the company, not the hours spent behind a screen
  • A dynamic job, giving you insights into the workings of a technology company
  • Opportunity to grow with the company
  • Inspiring office in Leuven: 3 min walk from the station, 10 min to city center

Prezly is an equal opportunities employer. We celebrate diversity and are committed to building an inclusive environment for all employees.

If there's something important to you that's not on this list, talk to us. We're reasonable :)